Jul 123 min read

Key Questions to Ask Your Wedding Suppliers

Planning a wedding involves arranging and managing a whole host of different people, from choosing the perfect venue, catering, wedding cake designer, stylist/co-ordinator to securing a talented photographer and DJ/band that keeps your dance floor filled. It’s all about assembling the perfect dream team.

But beyond ensuring your wedding suppliers help realise your dream wedding, understanding their roles can be daunting if event planning is new to you. In essence, you're not just a nearlywed; you've assumed the role of an operations manager for a whole day event, albeit for a day—which can be extremely daunting.
 
To help you with the task we have compiled essential questions every couple should pose to their potential wedding suppliers before finalising any contracts, ensuring all of your crucial aspects are covered and sparing you any last-minute surprises.
 
Rushing this process risks booking suppliers without fully understanding their offerings or fit for your vision, budget, and style. This oversight could potentially lead to additional work, anxiety, and unforeseen challenges down the road.
 
Therefore, if time allows, invest it wisely by meticulously researching each wedding supplier, asking thoughtful questions, and aligning their services with what you hope to achieve on your wedding day.



Of course, the questions provided here serve as a guide. Whether you decide to ask all of them or just a few will depend on the specific supplier, product, or service you're researching, the amount of information you've already gathered, and the time you have available.
 
1.   Do you have my date available?
2.   What is your specialty within the wedding industry?
3.   Can I see a brochure or price list?
4.   Are your prices inclusive of VAT?
5.   What services are included in your packages?
6.   Can we customise or create a personalised package?
7.   Are there any additional fees or hidden costs we should be aware of?
8.   What’s your payment structure and is there a cancellation policy?
9.   How long have you been in business and how many weddings do you do each year?
10. Can you share recent examples of your work?
11. Do you have liability insurance? (It’s also a good idea to take out your own policy to cover unexpected mishaps, especially if hiring
       props.)
12. How many weddings do you do on each day?
13. What’s your backup plan should you fall ill or otherwise not be available at the time of the wedding?
14. What’s the plan if the weather takes a bad turn or another unforeseeable circumstance occurs?
15. What are your travel and/or overtime fees?
16. Can you provide references from past clients?
17. Do you have online reviews or testimonials we can read?
18. How often will we communicate leading up to the wedding day?
19. What is the best way to reach you if we have questions or concerns?
20. How do you work with our other wedding suppliers to ensure a seamless day (e.g., planner, photographer)?
21. Is there a contract which protects both ourselves and you, the supplier?
22. Will we be working with you directly including on the day itself?
23. Can we meet or have an online call before we book you?
24. Is there a cut-off date for any decisions that need to be made, and will you remind us of these?
25. If we decide to go ahead, what are the next steps?

 
Navigating the process of selecting your wedding suppliers requires thoughtful consideration and proactive communication from both parties. By asking the right questions and conducting thorough research, you can ensure that you book the very best wedding suppliers who not only can provide the items and service you require but also enhance your wedding day and planning experience.

Each wedding supplier will play a different but crucial role in bringing your entire wedding life, so investing time upfront to clarify exactly what’s involved and what you can expect from each wedding supplier in the dream team you hire, will pay off massively in the long run!

Ensuring your vision aligns with your suppliers ethos will make your planning journey much more enjoyable. If you both ‘get’ each other the decisions you make will be much smoother and the trust gained between you and your supplier is a relationship which is priceless.

Because sustainability is important to you, working with suppliers who have eco-conscious credentials at their heart will ensure your day is everything you desire, without costing the earth! These suppliers can guide you in the right direction and advise you on the best path to take to ensure your vision aligns with your values.

Images: http://www.dearestlovephotography.co.uk


 

Key Questions to Ask Your Wedding Suppliers

To help you with the task we have compiled essential questions every couple should pose to their potential wedding suppliers before finalising any contracts, ensuring all of your crucial aspects are covered and sparing you any last-minute surprises.

Rushing this process risks booking suppliers without fully understanding their offerings or fit for your vision, budget, and style. This oversight could potentially lead to additional work, anxiety, and unforeseen challenges down the road.

Therefore, if time allows, invest it wisely by meticulously researching each wedding supplier, asking thoughtful questions, and aligning their services with what you hope to achieve on your wedding day.

Of course, the questions provided here serve as a guide. Whether you decide to ask all of them or just a few will depend on the specific supplier, product, or service you're researching, the amount of information you've already gathered, and the time you have available.

1. Do you have my date available?

2. What is your specialty within the wedding industry?

3. Can I see a brochure or price list?

4. Are your prices inclusive of VAT?

5. What services are included in your packages?

6. Can we customise or create a personalised package?

7. Are there any additional fees or hidden costs we should be aware of?

8. What’s your payment structure and is there a cancellation policy?

9. How long have you been in business and how many weddings do you do each year?

10. Can you share recent examples of your work?

11. Do you have liability insurance? (It’s also a good idea to take out your own policy to cover unexpected mishaps, especially if hiring

props.)

12. How many weddings do you do on each day?

13. What’s your backup plan should you fall ill or otherwise not be available at the time of the wedding?

14. What’s the plan if the weather takes a bad turn or another unforeseeable circumstance occurs?

15. What are your travel and/or overtime fees?

16. Can you provide references from past clients?

17. Do you have online reviews or testimonials we can read?

18. How often will we communicate leading up to the wedding day?

19. What is the best way to reach you if we have questions or concerns?

20. How do you work with our other wedding suppliers to ensure a seamless day (e.g., planner, photographer)?

21. Is there a contract which protects both ourselves and you, the supplier?

22. Will we be working with you directly including on the day itself?

23. Can we meet or have an online call before we book you?

24. Is there a cut-off date for any decisions that need to be made, and will you remind us of these?

25. If we decide to go ahead, what are the next steps?

Each wedding supplier will play a different but crucial role in bringing your entire wedding life, so investing time upfront to clarify exactly what’s involved and what you can expect from each wedding supplier in the dream team you hire, will pay off massively in the long run!

Ensuring your vision aligns with your suppliers ethos will make your planning journey much more enjoyable. If you both ‘get’ each other the decisions you make will be much smoother and the trust gained between you and your supplier is a relationship which is priceless.

Images: http://www.dearestlovephotography.co.uk

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